Successful strategy for effective data protection

Digitization enables rapid and dynamic data sharing and storage, exposing organizations to risks of disclosure, compromise, destruction, and loss.

This risk grows with the increase in the number of processed information, the types of devices used (smartphones, laptops, servers, etc.) and the use of different sharing and collaboration tools (cloud sharing systems, email, etc.).

To solve the problem, Exprivia recommends an effective information protection strategy through IRM (Information Tight Management) or DLP (Data Loss Prevention) solutions. 

To improve compliance with data protection (GDPR) regulations, Exprivia recommends a solution that combines Enterprise Digital Tight Management (IRM/ E-DRM) technologies with classification capabilities using Sealpath, a complete data protection solution.
The administrator can combine the security policies of SealPath with the classification tags. It also allows you to effectively manage the various assets of scheduled information based on the sensitivity of the content and the people who must have access to it, separating public or less relevant information for the company from sensitive information, whose filtration or loss, can cause problems.

The classification tools are also valid because they support the culture of protection, making users more aware of the level of sensitivity of the data they manage (by affixing visual signs indicating whether the managed document is Confidential, for internal use, etc.). They also modify the metadata of Office files, PDFs, etc. to label them with a certain degree of classification (Confidential, etc.). Through Office or Outlook plugins, these metadata are used to visually show users the classification level that has been applied to a given document.

Labelling tools alone do not protect data, nor do they control access to it when it is sensitive and, therefore, we must combine it with mechanisms of control and protection to avoid its dispersion. 

Exprivia provides support to select the most effective tools for data protection with turnkey projects and awareness training to increase awareness and importance of the data that every user has access to every day.

 

Benefits of the solution:

• State-of-the-art encryption and digital rights management: it implements a level of security that travels with data, ensuring remote protection and control of permissions on Office files (depending on the type), CAD files, PDF files.
• Full protection: Due to encryption and backup, any ransomware fails to exfiltration data (double extortion ransomware). The at rest data is encrypted and therefore unusable in case of copies.
• Protection with the utmost granularity: allows you to establish the operations allowed on the document such as copy, printing, etc and who is authorized to access, favoring compliance with existing regulations.
• Advanced Real-Time Incident Response and Monitoring Controls: Allows you to remotely revoke access permissions to a user who is trying to access or view information and provides detailed reports on who accesses, when and what information. Minimizes the risk of data loss.
• Reputation Protection and Cyber-Resilience: Technology helps you deal with any incident or cyber threat, ensuring your organization’s business future is secure.
• Efficient deployment and management: It is available in saas or on-premises mode and requires minimal time allocation. Exprivia supports organizations in the installation, configuration and management of technology with ad hoc training.
• Resource-efficient security solution: Designed for easy deployment for businesses and businesses, it works seamlessly with systems. It adapts to the needs of each organization, allowing you to decide who to assign security rights to each file, user, area leader, or solution administrator, without depending on central, monolithic, and strict policies.
• Higher Return on Investment (ROI): Prevents potential data breach costs and also improves ROI. This cost-effectiveness, combined with high-level cybersecurity measures, offers a dual economic and cybersecurity advantage.
• The data protection tool is designed to provide ease of use and maximize user-friendly interaction. Each user can protect their information by dragging it to a local folder, a network folder, an application, or simply assigning file permissions individually.